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Clock-In Machines Buyers Guide

clock in machines buyers guide

Clock-In Machines Buyers Guide

Clock-in machines help to keep track of staff working hours by monitoring the exact time at which they enter and leave the building and then the Clock In System records this information in a database. Clock-in machines are essential to any size of business to keep a correct account of each staff member’s attendance which can help with payroll as well as management records.  

Table of Contents

1. Clock-in Sytem Types & Unique Features   2. Frequently Asked Questions
3. Best Sellers    

clock in system features

Clock In System Types & Technology

in and out boards  

In & Outboards

Traditional staff in & outboards keep a track of who is in attendance on-site or in your office. This is critical for Fire safety and any possible dangerous situations when you need to locate all staff members in the event of emergencies. The board is mounted to the entrance wall and has a sliding mechanism, a whiteboard surface to write upon, or card inserts or badge racks. These all record attendance manually and are becoming less frequent in use.

T Card Panels

T-Card panels allow you to create a durable and effective planner, with the flexibility to plan monthly, annually, or simply by the project. T Card Panels are ideal for organising your office and managing daily or weekly meeting plans. T Card Panel kits usually contain several panels with accompanying T-Cards in different sizes and colour options to get you planning straight away.  
  t cards
id readers  

ID Reader Machines

These types of machines operate by holding a card or key fob in front of the reader on the machine which it then scans, data is then fed through the system and recorded on the software. These types of clock-in machines are more secure, it allows you to see which employee has clocked in and at exactly what time. The software that’s included also has many different functions to allow recording of employee sick leave, incidents, etc. ID reader machines are ideally suited to large companies with around 1800 employees depending on the clock-in machine  

Fingerprint Recognition

Employees can often forget or lose clock in cards. With fingerprint clocking in machines, employees simply clock in by placing a finger on the scanner which the machine recognizes and records instantly. These are the most secure clock-in machines available as there is no possible way for employees to clock in for one another. Fingerprint clocking in machines is ideal for large businesses like manufacturing companies for example, which usually can cater to over 2000 employees depending on the model of the machine.  
  fingerprint reader
face recognition  

Face Recognition 

You can register employee time and attendance with advanced RFID readers or Dual camera 3D face recognition. These high-technology identification features ensure secure, accurate, and immediate user verification. Considered to be the most hygienic clock-in system available, facial recognition models are one of the safest options. When users register their face on the system, it is converted into an advanced algorithm. This algorithm is so complex that no computer or person can convert it back, meaning that users’ personal biometric data is always stored safely and within GDPR guidelines.    

MIFARE and DESFIRE Technology

Clock-in machines are also available with MIFARE & DESfire technology along with the features mentioned above. MIFARE / DESfire-powered clocking-in devices can save you time & money. MIFARE and DESfire clocking, allows users to manage their time registration, access control, personal identification, and cashless transactions with just one badge.  
  MIFARE and DESFIRE Technology
cloud software  

Cloud-Based Software  

Depending on the number of users – some Clock-in systems require software if employees’ numbers are over a certain number. The software available includes real-time reporting and management tools. You can generate instant roll-call reports/periodic reports by department or employee. Job costs, overtime, and absences are easily tracked along with setting up employee schedules. Any report or data can be exported in most formats including Excel, CSV, PDF, or even your desired payroll program. Automatic backup, unlimited database, and support for multiple terminals come as standard. Drag and Drop features make reporting easy, along with pay classes and rules to define the pay rate per user.

On The Go Time Attendance  

Using Cloud Technology – most leading Clock-in systems now offer features such as multiple terminal management across several locations. The software can be installed wherever you need it at any company location. Mobile Apps for software allow iOS & Android users access to clock-in information for total flexibility. Whether, laptop, tablet, or phone – time attendance software works seamlessly with all browsers, wherever & whatever you are doing. An internet connection and app installation are all you need to get set up.  

clock in machines frequently asked questions

Frequently Asked Questions

1 - What is a clock-in system?
Clock-in systems track the hours that employees work each day along with an array of reporting features to track absences, holidays, and any other time off work. Essential for payroll reporting and safety roll calls or emergencies – every employee clocks-in and clocks out to calculate the hours worked. This also allows companies to report on employee locations and to confirm who is on-site in multiple locations across a company if required.
2 - How do you use a clock in and out machine?
Clock-in and out machines can comprise of various technologies. The basic manual clock-in systems are T Card Panels and In & Outboards. These use a very manual system of placing coded cards per employee when they start work or a shift. It is the responsibility of the employee to ensure that the cards/boards are updated correctly, which can allow room for error. More sophisticated technology includes ID readers, fingerprint recognition & face recognition. Most clock-in/time attendance systems are mounted at the entrance to the building or department and can be placed in multiple locations depending on the size of the company.  
3 - Why clocking in and out is important?
Clocking in & out is important so companies can calculate accurate labour costs. Employers can view who is and is not on-site and also track punctuality and absenteeism. The clock in time stamp creates a physical record for the employee entering and leaving a company’s property. Clock-in systems are also used for payroll to calculate wages and also track overtime and holidays. In the event of a company emergency or fire drill – time attendance systems can produce roll calls of people on site very quickly and accurately allow identification to ensure that employees are safe.
4 - What does it mean to clock into work?
Clocking in once you arrive at work means you are registered as having started work or your shift and that you are present on company property. Clocking out also confirms you have left the building and finished your working hours for either lunch or the end of the day. Not only does this prove you are working the agreed hours laid out in your contract – but it also gives a physical record of your location in the event of an emergency.
5 - What is a timekeeping system?
A timekeeping system is the same as a Clock-in system and can comprise different technologies. Manual systems use cards and boards to track employee presence while more advanced systems use fobs, ID cards, and even fingerprint and facial recognition. Whatever the system used – they all have the same aim and that is to capture the number of hours an employee works and time spent on the company premises. In addition to software –advanced reporting can report on an array of employee statistics.

How to assemble an office chair

Best Sellers

Safescan TM626  

Safescan TimeMoto TM-626   

TimeMoto’s intelligent TM-626 terminal combines the latest RFID proximity reader and Fingerprint technology with time and attendance PC software for single PC use or TimeMoto Cloud. Choose TimeMoto Cloud for instant synchronization across your entire network from any location at any time, making it easy for employees to clock in and out while giving you powerful tools to efficiently manage your workforce.  

Safescan TimeMoto TM-828 SC 

Choose TimeMoto Cloud for instant synchronization across your entire network from any location at any time, making it easy for employees to clock in and out while giving you powerful tools to efficiently manage your workforce. The advanced MIFARE reader on the TimeMoto TM-828 SC allows users to clock in and out using their existing MIFARE or DESfire badge. The TimeMoto TM-828 SC is compatible with all MIFARE and DESfire systems that operate on a 13.56 MHz frequency and use an ISO/IEC 14443A protocol.
  Safescan TM828